As a recruitment company Project Recruit processes personal data in relation to its own staff, work-seekers and individual client contacts. Project Recruit comply with the principles of the Data Protection Act 1998 set out below.
Project Recruit holds individuals and personal data for the following general purposes:
The Data Protection Act 1998 requires Project Recruit as data processor to process data in accordance with the principles of data protection. These required data shall be: –
Personal data means data, which relates to a living individual who can be identified from the data or from the data, together with other information, which is in the possession of, or is likely to come into possession of, Project Recruit.
Processing means obtaining, recording or holding the data or carrying out any operation or set of operations on the data. It includes organising, adapting and amending the data, retrieval, consultation and use of the data, disclosing and erasure or destruction of the data. Personal data held by Project Recruit will be reviewed on a regular basis to ensure that it is accurate, relevant and up to date and still required. Data will only be processed with the consent of the data subject. By instructing Project Recruit to look for work and providing personal data contained in a CV or otherwise, work-seekers will be deemed to have given their consent to Project Recruit processing their personal data for work-finding purposes.
Data in respect of the following is “sensitive personal data” and any information held on any of these matters will not be passed on to any third party without the express written consent of the individual:
From a security point of view, only those staff listed in the appendix will be permitted to add, amend or delete data from the database. However all Project Recruit staff are responsible for notifying those listed where information is known to be old, inaccurate or out of date. In addition all employees ensure that adequate security measures are in place. For example:
Data subjects, i.e. those on whom personal data is held, are entitled to obtain access to their data on request and after payment of a fee. All requests to access data by data subjects i.e. staff, members, customers or clients, suppliers, students etc should be referred to Gerda Varkulyte whose details are also listed on the appendix to this policy.
Any requests for access to a reference given by a third party must be referred to Karolina Micek and will be treated with caution even if the reference was given in relation to the individual making the request. This is because the person writing the reference also has a right to have their personal details handled in accordance with the Data Protection Act 1998, and not disclosed without their consent. Therefore when taking up references an individual will always be asked to give their consent to the disclosure of the reference to a third party and/or the individual who is the subject of the reference if they make a subject access request. However if an individual does not consent then consideration will be given as to whether the details of the individual giving the reference can be deleted so that they cannot be identified from the content of the letter. If so the reference may be disclosed in an anonymised form.