Hong Kong Privacy Policy

Our Commitment 

Project Recruit is committed to protecting the privacy of our candidates, clients, and users of our website. We comply with the Personal Data (Privacy) Ordinance (Cap. 486) of the Laws of Hong Kong. We are committed to providing a safe and secure user experience and ensuring that any personal data you submit to us – whether through our website, by email, or in person – is only used for the purposes set out in this policy. 

Why Do We Collect Your Personal Data? 

We provide work-finding and placement services for companies and candidates. To match you with suitable opportunities and keep you informed, we must collect, hold, and process your personal data. If you do not consent to this, we may not be able to represent you or submit your profile to clients. 

What Personal Data Do We Collect? 

We may collect and process the following types of personal data: 

• • Identification and contact details: name, address, email, and phone number. 

• • Employment-related information: work history, skills, education, salary expectations, and qualifications. 

• • Other information from your CV or correspondence with us. 

• • Interview notes and application status. 

• • Information required for placements or employment, such as contract details, pay history, right to work documentation, and bank or tax information. 

• • Sensitive personal data (e.g. criminal conviction data) only when required by law. 

Use of Your Personal Data 

We use your personal data for the following purposes: 

• • To assess your suitability for job opportunities and respond to your enquiries. 

• • To manage our ongoing business relationship. 

• • To submit your CV or details to clients for potential job opportunities. 

• • To contact you about relevant roles, industry news, or service changes (with the option to unsubscribe). 

• • To fulfil our contractual obligations where you have been placed or hired. 

• • To verify your right to work and comply with legal obligations. 

• • To provide references (limited to job title and dates of employment). 

• • To notify you of changes to our services or policies. 

We may contact you to seek further consent where your data is required for additional purposes. 

Job Alerts 

You may subscribe to job alerts by providing your email address. You can unsubscribe at any time via the links provided in our emails. 

Submitting Your CV 

You may submit your CV through our website, email, or third-party job platforms. We will store your CV in our internal database, accessible only by our recruitment consultants. You may update or request deletion of your CV by contacting us. 

Equal Opportunities 

We are committed to diversity and equal opportunity. All job applicants and staff are treated equally and not discriminated against based on gender, marital status, race, ethnicity, nationality, disability, sexual orientation, pregnancy, maternity, religion, or age. 

Disclosure of Your Personal Data 

We may share your data: 

• • With clients, where you are being considered or placed for a role. 

• • With service providers (e.g., cloud hosting, payroll) under contract, where necessary for business operations. 

• • With government or regulatory authorities, where legally required. 

• • In the event of a business sale or merger. 

• • To enforce legal rights or defend against legal claims. 

We ensure all third-party service providers comply with our data protection standards. 

Use of Your Data for Communications 

We may use your information to contact you in these situations: 

• • To inform you of policy or legal changes. 

• • Where there are security concerns affecting your data. 

• • For marketing purposes where permitted by law (with opt-out options). 

Data Retention 

We retain your personal data only for as long as necessary: 

• • To maintain our relationship with you. 

• • To provide services and meet our contractual obligations. 

• • To comply with legal or regulatory requirements, such as tax, labour, and immigration laws. 

• • For audit and recordkeeping purposes. 

Retention periods will depend on the nature of your relationship with us and applicable laws. 

Security Measures 

We take appropriate physical, electronic, and managerial measures to safeguard your personal data. These include: 

• • Secure servers and restricted access. 

• • Staff training and data protection protocols. 

• • Regular review of security measures. 

However, internet-based data transmission is not entirely secure, and transmission is at your own risk. 

Your Rights Under Hong Kong Law 

Under the PDPO, you have the right to: 

• • Request access to the personal data we hold about you. 

• • Request correction of inaccurate or outdated data. 

• • Withdraw consent for certain uses of your data. 

• • Request the cessation of direct marketing communications. 

To exercise these rights, please contact us at [insert contact email or form]. We will respond within a reasonable time (typically 40 days under the PDPO). We may charge a reasonable fee for processing access or correction requests, as permitted under Hong Kong law.